What Is the Deadline For Setting the Coronavirus Indicator?

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This guidance is not award-year-specific and applies across award years.

This AskRegs Knowledgebase Q&A was updated on July 5, 2022 to change add the award year deadlines from the June 27, 2022 Electronic Announcement (GENERAL-22-36).

There are two Coronavirus Indicators:

Coronavirus Indicator for Disbursements: If a student withdrew for reasons related to COVID-19 for a payment period or period of enrollment within the covered period, the school is required to set the Coronavirus Indicator for Title IV disbursements that were made during that payment period/period of enrollment. See AskRegs Q&A, How Do We Determine If a Withdrawal Was the Result Of a Qualifying Emergency Due To Coronavirus?, for more information including what is the covered period.

Coronavirus Indicator for the R2T4 Calculator Tool: Per the May 15, 2020 Electronic Announcement, "The CARES Act requires an institution to report to the Department information specific to each student for whom it was not required to return Title IV funds under the waiver exception (and for each student for which Title IV funds were previously returned and are now being redrawn)." To meet this reporting requirement, the school has two options. It can use the Coronavirus Indicator in the R2T4 Tool in COD, or it can use the R2T4 Lump Sum Reporting page in COD. See the AskRegs Q&A: Can the School Use Both the R2T4 Calculator Tool and the Alternative Reporting Method For CARES Act Reporting Requirements?

Reporting Deadlines: Per the June 27, 2022 Electronic Announcement, the respective deadlines for setting both Coronavirus Indicators and the R2T4 waiver reporting are as follows:

Award Year Coronavirus Indicator for Disbursements R2T4 Reporting
(including R2T4 Tool Coronavirus Indicator)
2019-20 December 31, 2020 September 30, 2022
2020-21 September 30, 2022 September 30, 2022
2021-22 September 29, 2023 September 29, 2023
2022-23 September 29, 2023 September 29, 2023

Note: In some cases, a school may become aware after the appropriate deadline for an award year that a withdrawal that occurred prior to the deadline was related to COVID-19 and qualifies for CARES Act relief. In these circumstances, the school is directed to add the Coronavirus Indicator for qualifying disbursements for such students as soon as possible.

Update Notes:

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