What Transaction Number Is Used When Reporting Federal Work-Study Earnings To COD?

Award Year: 2024-25 KA-36660 Helpfulness Rating 804 page views

This guidance is specific to the 2024-25 award year and later.

Volume 4 of the Common Origination and Disbursement Technical Reference explains how to determine the CPS Transaction Number:

"2. For a submitted FWS award, the COD System will attempt to match the student to a valid CPS transaction from either Award Year contained in the submitted Calendar Year.

  1.  For example, for the 2022 Calendar Year, the COD System will attempt to match to a valid CPS transaction in either the ’21-’22 or ’22-’23 Award Years.

3. If a school is reporting at an Award Year level, then the school should report the CPS transaction that the student was paid on for that corresponding Award Year.

  1. For example, if reporting for the ’21-’22 Award Year, then report the transaction the student was paid on for the ’21-’22 Award Year.

4. If a school is reporting at a Calendar Year level, then the school should report the applicable transaction number for the Award Year the student was paid on.

  1. For example, if reporting for Calendar Year 2022 and the student was paid using the ’21-’22 Award Year transaction, then report the transaction the student was paid on for the ’21-’22 Award Year.

5. If a school is reporting at a Calendar Year level and the student was paid using transactions from both award years in that Calendar Year, report the applicable transaction number for the highest Award Year the student was paid on.

  1. For example, if reporting for Calendar Year 2022 and the student was paid using transactions from both the ’21-’22 and ’22-’23 Award Years, then report the transaction the student was paid on for the ’22-’23 Award Year.“

The CPS Transaction Number is the same as what is commonly referred to as the Institutional Student Information Record (ISIR) transaction number and will be called the FPS Transaction Number when the back-end systems go live for 2024-25. Starting with the 2024-25 award year, the Central Processing System (CPS) becomes the FAFSA Processing System (FPS).

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